Visiting and using the Archive

Visiting the Archive

The University of Northampton Archive is situated in our Newton Building at St. George’s Avenue and is open to staff, students, researchers and the general public. Due to the limited space available in our reading room, all visits must be booked with the University Archivist via our Records Management Office. Visits can be arranged Monday – Friday between 9:30am and 4:00pm (last requests for items 3:30pm).

To register as a reader with the University of Northampton archive you will need to complete a registration form and provide two forms of ID on your first visit. One form of ID must be photographic and one a proof of your address.

Additionally access to the Searchlight Archive is restricted due to the sensitive nature of some of the material the collection contains. Please complete and sign the Request to access the Searchlight Archive form before making a visit and email it to: Alternatively complete and sign the form and send it by post to the address below.

Your request for access will be processed as quickly as possible and normally within forty-eight hours. Until you have received authorisation from the University you will not be able to view any of the material contained in the Searchlight Archive.

To arrange a visit please contact the University Archivist in writing or by telephone:

Phil Oakman

University Archivist
The University of Northampton
St. George’s Avenue

Telephone : 01604 892823 or 893503
Email :

Using the Archive

The records, documents and images contained in the University Archive are freely accessible, with a few exceptions, to everyone for the purposes of private study, research or criticism and review. Exceptions, in the main, apply to records containing personal data or sensitive personal data. These records are closed to protect that data and in compliance with our responsibilities under Data Protection legislation.

Our online catalogue and outline box lists of un-catalogued materials can be viewed before a visit and provide a good overview of the content of our collections. An idea of the records you are interested in will enable you to make the best use of the time available during your visit.

Rules and regulations

  • All users of the material contained in the collections will be expected to abide by our Archive Rules which set out our terms and conditions of use.
  • Last records will be produced at 3:30pm

Licensing and charging


Digital images of documents and other materials in our archive catalogue, where the copyright is owned by The University of Northampton, are licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. A copy of the license can be viewed online or requested from Creative Commons, 171 Second Street, Suite 300, San Francisco, California, 94105, U.S.A.

Reproduction charges

If you wish to reproduce an image from the University Archive for commercial purposes a fee will be charged according to that usage. We offer a competitive rate tailored to your requirements.

Where copyright does not lie with the University it is your responsibility to approach the rights holder.

Archive photocopying and other charges

Fees chargeable for photocopies and other images of archive material are detailed in the table below.

Type of Image Cost
A4 Black and white photocopy 20p per page
A3 Black and white photocopy 25p per page
A4 Colour photocopy 50p per page
A3 Colour photocopy £1 per page
Scanned images 20p per page
Photographic prints Price available on request
Permit to use of a digital camera (including mobile phones) £5 for a day license
or £20 per week

If you require the University Archivist to carry out research on your behalf, please contact us at the address above to discuss your needs. A fee, based on your requirements, will be charged for this service.


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