Visiting and Using the Archive

University of Northampton Collections

Our catalogued collections can be viewed online. This is a work in progress with new collections being digitised and new entries being added on a regular basis so it’s always worth another look to see what’s new!

Visiting the archive

The University of Northampton Archive is situated in the Development Hub and is open to staff, students and the general public. Due to the limited space available in our reading room, all visits must be booked via email to or by telephoning the University archivist Phil Oakman on 01604 892823

Visits can be arranged Monday – Thursday between 9.30am and 4pm (last requests for items 3.30pm).

To register as a reader with the University of Northampton archive you will need to complete a registration form and provide two forms of ID on your first visit. One form of ID must be photographic and one a proof of your address.

All enquiries relating to the Searchlight Archive, Andrew Bell collection and associated materials should be addressed to the Searchlight Collections Officer

Using the archive

The records, documents and images contained in the University Archive are freely accessible, with a few exceptions, to everyone for the purposes of private study, research or criticism and review. Exceptions, in the main, apply to records containing personal data or sensitive personal data. These records are closed to protect that data and in compliance with our responsibilities under Data Protection legislation.

Our Online Catalogue and outline Box lists of un-catalogued materials can be viewed before a visit and provide a good overview of the content of our collections. An idea of the records you are interested in will enable you to make the best use of the time available during your visit.

Rules and Regulations

All users of the material contained in the collections will be expected to abide by our Archive Rules which set out our terms and conditions of use. Last records will be produced at 3:30pm

  • Licensing

    Digital images of documents and other materials in our archive catalogue, where the copyright is owned by The University of Northampton, are licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. A copy of the license can be viewed online or requested from Creative Commons, 171 Second Street, Suite 300, San Francisco, California, 94105, U.S.A.

    Reproduction charges

    If you wish to reproduce an image from the University Archive for commercial purposes a fee will be charged according to that usage. We offer a competitive rate tailored to your requirements.

    Where copyright does not lie with the University it is your responsibility to approach the rights holder.

    Archive photocopying and other charges

    Fees chargeable for photocopies and other images of archive material are detailed in the table below.

    • A4 Black and white photocopy – 20p per page
    • A3 Black and white photocopy – 25p per page
    • A4 Colour photocopy – 50p per page
    • A3 Colour photocopy – £1 per page
    • Scanned images – 20p per page
    • Photographic prints – Price available on request
    • Permit to use of a digital camera (including mobile phones) – £5 for a day license or £20 per week

    If you require the University Archivist to carry out research on your behalf, please contact us at the address above to discuss your needs. A fee, based on your requirements, will be charged for this service.

  • The University welcomes donations of new material that relates to the history of the University and its predecessor institutions or to the activities of its staff and students.

    If you would like to consider donating collections to the archive, please see the following for additional guidance:

  • The University of Northampton takes copyright seriously and only makes content available via its Archive Catalogue in accordance with current UK legislation.

    All reasonable effort is made by The University of Northampton to obtain a copyright holders’ consent before publishing images in our Archive Catalogue. We would ask any copyright owners, who feel that they are not properly identified in our Archive Collections, to contact us so that we may make any necessary corrections or removals.

  • If you have a passion for history, art, design or human geography, or simply a desire to do something different and worthwhile in your free time, volunteering at the University Archive could be a good choice for you. We have a variety of collections available to pique your interest. Please get in touch via email to ask us what we can offer you.

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