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Welcome to the Higher and Degree Apprenticeships Additional Enrolment Information form. The following information is needed as part of your Apprenticeship Programme. Please complete all information requested in the fields below. .
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Education and Employment Information.
Contact Preferences and Legal Information
Your personal information will be used by the DfE, the ESFA (an executive agency of the DfE) and any successor bodies of these organisations. Your personal information is used by the DfE to meet its statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009 and to create and maintain a unique learning number (ULN) and personal learning record (PLR).
Your information may be shared with third parties for education, training, employment and well-being related purposes, including for research. This will only take place where the law allows it and the sharing is in compliance with data protection legislation. The English European Social Fund (ESF) Managing Authority (or agents acting on its behalf) may contact you in order for them to carry out research and evaluation to inform the effectiveness of training.
You can agree to be contacted for other purposes by ticking any of the following boxes:
Updated 24 May 2018
The Education and Skills Funding Agency (ESFA) is an executive agency of the Department for Education (DfE). This privacy notice explains how we use your personal information. For the purposes of relevant data protection legislation, the DfE is the data controller for personal information processed.
How we use your personal information
The ESFA is responsible for funding education and skills in England for children, young people and adults. It is also responsible for delivery of key services in the education and skills sector in England including the apprenticeship service, the provision of information, advice and guidance through the National Careers Service, and the Learning Records Service. We may use your personal information in our delivery of this work.
How we collect your personal information
We collect your personal information where the law allows it, or we have a legal obligation to do so. Your personal information is collected to enable us to carry out the functions of the DfE.
If we are processing your personal information using your consent, you can withdraw your consent at any time.
We may collect personal information about you from other systems or organisations funded by ESFA and from organisations that introduce you to us; so that we can make contact with you.
How we share your personal information
How long we will keep your personal information
We will only keep your personal information for as long as we need it after which it will be securely destroyed.
We may need to keep your personal information indefinitely for research and statistical purposes. We will put in place necessary measures to safeguard this information.
Your data protection rights
If you need to contact us regarding any of the above, please do so via DfE.
Contacting us about your information
You can contact us using our secure online contact form or by writing to:
Ministerial and Public Communications Division
Department for Education
You also have the right to complain to the Information Commissioner’s Office. Find out on their website how to report a concern.
Further information on processing your information
Personal information is collected by the ESFA in accordance with the terms and conditions of funding imposed on providers of learning, for example, further education colleges and private training organisations. Your personal information is processed by the DfE, and by those third-party organisations when they process your information on behalf of the DfE, to enable the DfE to carry out its functions.
Learner information collected by the ESFA is known as the Individualised Learner Record (ILR). The specification and standards for the ILR are published for each academic year (1 August to 31 July) by the ESFA. This specification provides more information about the use of your information.
Learner contact information collected by the ESFA may be used for the purposes of research and surveys to enable the DfE to carry out its functions or, where learning is funded by the European Social Fund (ESF), for the Department for Work and Pensions to carry out its functions. This contact information will only be used for the purposes of other research and surveys with the consent of the learner.
Learner information is also collected and supplied to the Learning Records Service, a part of the ESFA. Your information is used by the ESFA to issue learners with a Unique Learner Number, and to create and maintain your Personal Learning Record. More information about this use of learner information is published by the Learning Record Service.
As part of this service, individuals can apply for and be kept informed of apprenticeship opportunities. Your personal information is processed to match registered candidate requirements to vacancies for apprenticeships, including for those employers or providers offering a guaranteed interview scheme. Learning providers may act on behalf of employers to sift and shortlist candidates for interview that meet the criteria set by the employer. This service also enables the ESFA and organisations funded to deliver the National Careers Service, and the Department for Works and Pensions (including Jobcentre Plus), and their employees or agents to search for apprenticeship vacancies and pass details to citizens and clients for the purpose of providing careers advice and guidance.
If you start an apprenticeship, your information is supplied to us by your employer to enable the DfE to carry out its functions.
This sharing is undertaken to enable the DfE and the Institute for Apprenticeships to carry out their functions.
National Careers Service
The ESFA encourages participation within further education and learning through the provision of career information and advice services. Data is collected to enable delivery of the services requested. Some optional demographic information (for example, ethnicity, declared disability) is requested to enable the ESFA to monitor the performance of the service against equality and diversity objectives, and to ensure that the ESFA is targeting the service to me et priority audience groups.
Further details about the service are provided on the National Careers Service website.
Bursary for Vulnerable Group Scheme
The Bursary for Vulnerable Group Scheme uses the information you give to decide if you are eligible for a bursary under the scheme eligibility criteria.
To enable the delivery of this scheme your personal information may be shared with ESFA and the provider administering the scheme for the purposes of administration, as the law allows in order for the Department for Education to perform its function.
In the event that a further education college or other training provider is unable to continue the delivery of training funded by the ESFA (for example, where a training provider is a limited company that is dissolved) the ESFA will endeavour to make arrangements for the secure transfer of information, including your personal data, from the former training provider to another training provider to support your continued learning. It may also request information from Awarding Organisations to establish at what stage your learning has reached according to their records.
Please tick to indicate that you have read and understood the ESFA Privacy Notice.