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February 2020 Award Ceremony Booking and Further Information

  • Initial Booking Deadline: Tuesday 3 December 2019 at 4pm – All students who wish to attend MUST have booked by this date and time.
  • All Booking Deadline: 22 January 2020 at 4pm- Online booking system will be closed for all bookings including any extra tickets, gown hire and photography.
  • Please note booking could close earlier due to ticket availability. Tickets are limited due to venue size and booking will close when the venue reaches capacity if prior to the deadline.

Please carefully read all the further information at the bottom of this page along with the terms and conditions before choosing one of the two links available.

By booking to attend your ceremony it will be assumed that you have read, understood and agreed to all the information below and our Award Ceremonies terms and conditions.

Booking Your Attendance

You can book your student ticket and guest tickets using our online system; these can be booked by either a student or a representative provided they have the relevant information.

To book online you will need your student name and number. You will also need details of any relevant additional needs and a valid email address for the graduating student where the tickets can be sent.

Please read or download our Ceremony Terms and Conditions prior to making a booking.

You can also book by telephone should you wish on 01223 861854. Please note if booking by telephone you will incur an additional £5 charge for your gown hire.


  • To be eligible to attend the February Award Ceremonies you MUST have completed, submitted and passed all your work and have been formally awarded on your course at an appropriate University of Northampton award board. The last award board date for eligible students for this ceremony will take place on 4 December 2019.

    If you have re-sits, extensions, mitigating circumstances or anything else that impacts on your completion date this WILL impact on your eligibility for graduation. If you are unsure please seek advice from the Student Information Desk on or 01604 892833, or contact the ceremonies team, if you are unsure when you will finish.

    If you book to attend the ceremony and do not successfully complete your course you will be refunded automatically. Due to the timescales and intricate nature of the work involved we will be unable to accommodate any students who book to attend but are not awarded.

    NB. We are unable to award students any sooner than the appropriate board for their course and circumstances.

  • The February Award Ceremonies will be taking place at the Royal & Derngate theatre in Northampton town centre. Gowning and Photography will take place at our Waterside Campus, a full itinerary listing exact locations and timings will be made available online, and by email, in due course.

  • There will be a variety of refreshment provisions available for students and guests running at Waterside. Provisions will range from Grab-N-Go style snacks to more traditional meal provisions, to cater for all guests and meal times.

    The refreshments will be provided from various locations on campus, some weather permitting. Students and guests could also choose to celebrate by dining at our Waterside Bar & Restaurant, this can be booked in advance for larger parties, details for booking can be found on their website.

  • For this ceremony tickets cost as follows;

    • Student Tickets – Free but you do need to register that you are attending using the online booking system
    • Guest Tickets – £15

    All students can initially purchase a maximum of 3 guest tickets.

    Extra guest tickets, if available will be released at the end of the week beginning 2 December 2019, all attending students will receive an email regarding this. All extra tickets, if available, will be sold on a strictly first come first served basis until sold out.

    All purchased guest tickets are E-Tickets and will be emailed to students prior to the ceremony, the attending student does not need a ticket.

  • Ede & Ravenscroft are our official robe makers and the only place where University of Northampton gowns are available for hire or purchase. If you are approached by any other gown supplier than Ede & Ravenscroft they are not approved by us and quality and accurateness cannot be confirmed.

    Each gown is specific to the qualification obtained and the University studied at and the specific colours and materials for the University of Northampton cannot be found elsewhere.

    All students MUST wear a gown to attend their award ceremony. Gown hire can be booked alongside your guest or student tickets or done at a later date but MUST be booked by 4pm on 22 January 2020. Please note you will be unable to book your gown hire until you have confirmed your attendance by booking online.

    Photography, also provided by Ede & Ravenscroft, can be booked with your guest tickets, gown hire or purchased on the day of the event.

  • The Ceremonies is a formal occasion and photographs taken on the day will stay with you for a long time.  The University recommends a dress code.  For example:

    • For men – dark suit, plain shirt and tie;
    • For women – plain blouse, dark skirt or trousers, or a plain dress

    A recognised national dress may be worn. Clothing with buttons down the front, such as shirts and blouses are highly recommended to secure the hood which drapes over the shoulders.

    Award recipients should also be aware that they will be asked to stand for some time and have to walk up some steep steps and then cross the stage.  The University therefore recommends sensible shoes, for both men and women, should be worn.

    Please note trainers or jeans are not considered appropriate attire for the formality of the occasion.

  • When using the online booking you will be asked to provide any additional needs information for both students and guests that will affect seating and other arrangements for the ceremony.

    Please list as much detail as possible and try to be as clear as possible so we can make the best arrangements for you and your guests. We will then use the information given to seat students and guests accordingly. If you have any concerns regarding you or your guests additional needs please contact

  • If you would like letters to support either your visa application or your guests’ visitor visa applications please complete the letter request form. Please note that these letters cannot be provided until you have booked to attend the ceremony and purchased guest tickets for your ceremony.

    All visa letters are produced by the student information desk NOT the ceremonies team so all enquiries regarding these letters should go directly to that team on

  • Please note that no children under the age of 5 years old can attend the ceremony so you must not purchase guest tickets for them.

    We do provide TV screens in the foyer of the theatre and in various places on Waterside campus for any guests without tickets or children to watch the ceremony as it takes place. Please note children must be accompanied at all times.

  • For those unable to attend the ceremonies will be live streamed at

  • Refunds are available using the online booking system until 4pm on 22 January 2020. After this date refunds will only be given in very exceptional circumstances and can be requested by emailing

    Students who do not successfully complete their course will be automatically refunded.

  • We will only use your data in accordance with the Data Protection Act 1998 and the forthcoming General Data Protection Regulation (GDPR).

    To administer the ceremony and associated activities we will share your information with relevant third parties such as our Gown suppliers and Alumni department where appropriate and necessary.

    Please click here to read the University of Northampton full privacy policy.


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