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Certified Copies

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    • About certified copies

    We use electronic stamps/signatures to authenticate documents. If you request for your certified copies or verification letter to be sent via post as well as email, this will be actioned the next time we are in the office.

    If you require your documents to be sent to a third party, we recommend you provide us with their email address. This means that we can send them the completed verification directly so that it is sent from a university email address which will add to the authenticity of the verification.

    We have an agreement with World Education Services (WES) to process requests electronically. Please note that any changes in requirements by WES, may result in a delay to our processes.

    If you have any queries, please email verifications@northampton.ac.uk.

    What are certified copies?

    A certified copy is where a former student or third party (with consent from the student) sends clear scanned copies of award documents for us to certify. The copies are then checked for authenticity, stamped and signed by the Ceremonies and Certification Officer. Certified copies can then be posted or emailed as requested.

    Please note that we do not hold copies of your certificate and transcript, so you must be able to provide us with a scanned copy for certification. If you no longer hold your original documents, you will be required to purchase replacements before we are able to certify them for you. For further information please see our replacement certificates and transcripts page.

    Please note: Unfortunately, we cannot guarantee the verification of transcripts awarded prior to 2005 due to limitations with the records we hold. We may be able to assist with the verification of certificates, however, this will be dealt with on a case-by-case basis and we will provide any refunds where necessary.

    How do I request certified copies of my certificate and transcript?

    There is a £10 fee per request for all certification of documents. The £10 fee covers as many certified copies of your certificate and transcript as you require. You are only required to purchase more than one set of copies if you require them to be posted to more than one address.

    Once you have completed your online payment at the link below, please email scanned colour copies of your certificate and/or transcript and any relevant information to verifications@northampton.ac.uk.

    Purchase Certified Copies

    Once we have received your payment and scanned documents, we should have all of the information required to complete the order so please complete the order form with as much detail as possible. We will only contact you should we require further information or encounter a problem completing the order.

    If you require a verification letter or form to be completed alongside the certified copies, please see our verification letters page. 

    • You can purchase a World Education Services request from our online shop. This costs £20 and covers completions of all the requirements for a WES request, including:

      • Certified copy of certificate and / or transcript
      • Completion of WES request form (if required)
      • A copy of the verification emailed to WES directly.
      • A copy of the verification email to the named student (if you require hard copies, you will be required to purchase additional certified copies separately)

      Once you have completed your order, please email scanned copies of your certificate and / or transcript and WES Academic Records Request form (if required) to verifications@northampton.ac.uk.

      Purchase WES requests

    • We will endeavour to issue your certified copies as quickly as possible however they may take up to 4 working weeks to be processed. The 4 weeks starts from the date we receive all information required to complete the process (scanned copies of documents, consent from student, payment etc). All requested documentation will be posted by recorded delivery in the UK and by DHL if overseas.

    • Orders for certified copies of certificates and transcripts will only be processed if the request is made by the student named on the award documentation or the third party requesting has provided signed consent from the named student. For third party requests, please download and complete our data protection consent form.

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