Changing your personal details
If you wish to change details about yourself held by Human Resources (of which some also displays in the staff directory) please follow the instructions below:
- Home address
- Next of kin
- Personal telephone number
- Extension number
- Email address
- Office location
- Preferred name*
Please complete the amendment form (please note this is for staff only). Please always allow at least 24 hours for the changes to appear in the staff directory.
*If you are more commonly known by another name e.g. Alex instead of Alexandra or by your middle name, this can be used as your preferred name across the university, including your email address.
If you have a title change, eg from Mr to Dr, then your PhD certificate needs to be sent to Thornby 5. This way both paper and QLP files (and ultimately the directory) can be maintained.
With regard to a name change, then your marriage/deed poll/divorce certificate needs to be sent to Thornby 5. This way both paper and QLP files (and ultimately the directory) can be maintained. This will automatically trigger a change to your username and email address but you will receive notification to this effect.
Don't forget, if you have changed your address or name, you need to notify the tax office.
To update/add information to your staff profile, other than information on the contact page, please complete the updating your staff profile form.
To edit/add any weblinks which appear on your contact page you also need to complete the updating your staff profile form.
If you are a temporary member of staff but paid directly by the University you will automatically be added to the directory as long as the paperwork for your appointment has been forwarded to Human Resources. If you are paid through an agency then this will not happen automatically. To rectify this please complete the amendment form.
Details of new staff will always appear in the directory but your start date can affect when your details appear. Always wait at least one month after your start date before completing the amendment form to say you are not in the directory.
Within the directory on the website there is a webpage for general contacts. If there is a contact missing from this list then please email firstname.lastname@example.org with the details you want to be added.
Enter any comments on the amendment form about the directory (including inconsistencies, errors and omissions) and these will be sent to the appropriate department for actioning.