University staff email

Accessing your emails off campus

The University email system can be accessed from anywhere in the world with an internet connection. Go to https://webmail.northampton.ac.uk/ and login using your Novell login (your computer login).

Accessing another member of staff's email

Should you need to access another member of staff's email, please see the procedure for application for authority to access another member of staff's email account and/or electronically held files

The Out of Office Assistant

The Out of Office Assistant is available for all email messages, both internal and external. This means that when you set the Out of Office Assistant feature, the autoreply message that you create will be sent to ALL senders to your account.

To activate your out of office assistant go to Tools and out of office assistant, add your message and tick the I am currently out of the office and OK.

Note: You may experience an increase in junk mail as spammers will know your email account is active.

Deleting Email Messages

When you delete an email message from within Microsoft Outlook, it is not actually deleted, just moved to the 'Deleted Items' folder and therefore is still stored on the Exchange server. For complete deletion of your messages, there is an option within Outlook to delete messages in the 'Deleted Items' folder when you exit the software. Some Staff have this enabled, some do not.

Given the size of storage required, along with the time needed for creating back-ups of the server, we will automatically delete your messages for you from the 'Deleted Items' folder, every 7 days.

If you have any deleted items that you wish to keep, please ensure they are not stored in your 'Deleted Items' folder.

Deleting Messages Upon Exiting Outlook

If you wish to set up the automatic deletion of your messages when logging out of Outlook:

1. Start Outlook up and go to the Tools menu and select Options.
2. Click on the tab labelled Other.
3. Next to the wording Empty the Deleted Items folder upon exiting, click in the box to display a tick, which will activate automatic deletion.
4. Click on OK.