Records management

What are records?

Information created, received, and maintained as evidence and information by an organisation... in pursuance of legal obligations or in the transaction of business. International Standard on Records Management (ISO 15489)

A record can be in any format, such as electronic or paper, and relates to information received or generated by us as a trigger for, or evidence of, a business transaction.

Please view The University of Northampton's official Records Management Policy for more information.

Classification and retention

The Records Management unit is developing components to eventually form a Records Management Manual. One of these sections is to provide classification and retention advice to staff and basic advice for this is now available. For advice on how long to retain your records using the University's chosen classification scheme please click on the specific components below. They are set out in Functions and Activities for easier use (this scheme is based on the JISC produced 'Study of the Records Lifecycle'.

Teaching and Research

• Teaching
• Research

Student Administration & Support

• Student Administration
• Student Support Services Management

Commercial Enterprise

• Related Companies Management
• Commercial Services Management
• Retail Trading Management

External Relations

• Public Relations Management
• Media Relations Management
• HE Sector Relations Management
• Community Relations Management
• Alumni Relations Management
• Fundraising
• Publishing

Corporate Management

• Strategic Planning & Performance Management
• Governance
• Risk Management
• Quality Management
• Audit
• Legal Affairs Management
• Government Relations Management
• HE Regulator Relations Management
• Students' Union Relations Management
• Organisational Development
• Health & Safety Management
• Environmental Management

Resource Management

• Estate Management
• Finance Management
• Human Resources (Personnel) Management
• Intellectual Property Management class closed and replaced with Information Resources Management
• ICT Systems Strategy Development classs closed and replaced with Information Resources Management
• Information Resources Management
• Equipment & Consumables Management
• Insurance Management
• Procurement
• Internal Services Management

Human Rights Management

• Equality and Diversity Management